Photocopier Lease

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Last Updated: 01. May 2019

Photocopier prices can exceed £10,000 if you require a high-volume machine. If you prefer not to purchase your photocopier outright, inquire with suppliers about lease options. If your business has a good credit history, financing is almost always available.

Specify your requirements in the quote request field, and we'll get back to you with a few no-obligation quotes. This is a quick and easy way to get a picture of your available options.

In addition to possible tax relief benefits, printer leasing can offer more flexibility. If you eventually find that your needs have changed (which is common for recently established and quickly growing businesses), you may replace the leased photocopier with little effect on your monthly payments.

Maintenance and service

Often a lease contract includes an agreement on maintenance and service. However, this is not necessarily a mandatory requirement. Do not be pressured into accepting a service agreement that you do not need, or that you feel has unfavourable terms.



If you are planning to purchase or lease an expensive copy machine, the worst thing you can do is rush the decision.

If you have found a particular copier that seems right for your needs, but are not sure how well it will work in practice, you can request the supplier to provide you with a demo unit.

If a supplier is serious about helping you find the best solution, such a request will rarely be declined. Suppliers know that most customers will end up keeping the demo copier, unless there is something seriously wrong with it.

On the other hand, if some technical problems do come up, or you simply decide that a different copier model would serve your needs better, you can easily back out without being locked into a long-term contract. Do not feel bad about doing this, since that is the entire point of a demonstration.

This will also give you an idea of how reliable the supplier is in terms of delivery and support.

End of lease

Typical lease periods are 24–60 months. What happens to the copy machine at the end of your lease term, be it two or five years? It depends.


Some lease agreements may have a purchase requirement. That is, upon the end of the lease period, you may have to purchase the equipment at a "fair market value".

Before signing such a contract, be sure that you understand exactly what "fair value" means.

In reality, there is not a huge market for heavily or even moderately used office equipment. The actual market value of your copier at the end of a 3- or 5-year lease may therefore be very low.

To avoid being forced to pay an excessive amount for such equipment, carefully read and understand the lease terms. If you are in doubt about anything, discuss it with the supplier. Also understand that most conditions are negotiable, even if this is not explicitly stated.

If you would prefer not to pay a large amount at the end of the lease term, you can ask for a £1 buyout lease. What does this mean? Your monthly payments will go up slightly, but the price you will pay at the end for the copy machine to become your property will be only £1.

Another possibility is a "rental" lease. If you select this, you'll simply be paying a fixed amount each month, and the supplier will take the copy machine back at the end of the lease term. This can be the most hassle-free option, as you don't have to worry about what to do with the old equipment.